After talking about making complaints and asking for clarification, I think it is essential to go through the list of phrases which can help you give clear explanations. As usual, you'll notice the abbreviations F, SF, and I for formal, semi-formal and informal register, respectively:
F: The main reason for doing this is to ...
F: Taking into account ..., it was clear that ...
SF: The most important point seems to me that ...
SF: It seems obvious that ...
I: It is important that ...
I: ... because I am sure that ...
Let me give you a few examples from the emails I've sent so far, where I'm using phrases for explaining and justifying:
1. The main reason for insisting on you sending us a joint invoice, is to simplify and speed up the payment procedure.
2. It is important to remember that we have agreed on the mentioned price because of the large amount of the goods you've ordered.
3. The main point is that you should pay by the end of next week in order for us to start the production of TS2094 item.
As you can see, @SpeakEnglishWithVanessa divided the explanation phrases into two groups and suggested a few expressions for each group:
Explaining a process
1. To start off (with)...
2. First, next, then ... OR Firstly, secondly,...
3. Once you've done that, do ...
4. Lastly or Finally ...
Clarifying your thoughts
1. What I mean is...
2. What I meant was...
3. Let me put it this way...
4. The thing is ...
5. Well, you see ...
6. In other words...
Benefits of Using Explanation Phrases
Explanation phrases are an essential aspect of communication in the English language. They provide clarity and understanding to the listener or reader, especially when dealing with complex concepts or ideas. These phrases help break down information into easily digestible chunks, making it easier for everyone to comprehend.
One significant benefit of using explanation phrases is that they ensure effective communication between people from different cultural backgrounds. Not everyone speaks English as their first language, and some people may struggle with understanding certain words or phrases. By incorporating explanation phrases into our speech or writing, we make it possible for everyone to understand us better.
Another advantage of using explanation phrases is that they improve our overall communication skills. When we take the time to explain more fully and clearly what we mean, we become better communicators. This skill is beneficial not only in personal relationships but also in professional settings where effective communication is vital for success. Ultimately, by incorporating these types of phrases into our daily conversations and written communications, we can enhance our ability to communicate ideas and information effectively while ensuring that everyone understands what we are saying.
Common Examples of Explanation Phrases
Explanation phrases are essential in English as they help to clarify a message or provide additional information. These phrases come in handy when trying to explain complex ideas, clarifying misunderstandings, or providing further details about something. Understanding some of the common examples of explanation phrases can improve your communication skills and help you express yourself more effectively.
One of the most common types of explanation phrases is those that start with "in other words." This phrase is used to rephrase something that has already been said using different words or language. For instance, someone might say "I work remotely," and another person could respond by saying, "In other words, you don't go to an office every day?" Another example could be when someone says "I'm running late," and the other person responds with "In other words, we have to reschedule our meeting?"
Another commonly used explanation phrase is "as a matter of fact." This phrase is usually used when correcting someone's misconception or adding new information to an existing statement. For instance, if someone says "John doesn't know how to drive," another person might respond by saying, "As a matter of fact, he just got his driver's license last month." Similarly, if someone mentions that they are from New York City and another person responds with "Oh yeah?
Tips for Developing Your Own Explanation Phrases
Developing your own explanation phrases can be a difficult task, especially when you are trying to convey complex ideas or concepts. However, with practice and dedication, anyone can master the art of creating clear and concise explanation phrases.
The first step in developing your own explanation phrases is to understand the audience for whom you are writing. Whether it's a layman or an expert in the field, you need to tailor your language appropriately. Make use of relevant terms that will resonate with the reader while avoiding jargon that may confuse them.
Secondly, it's crucial to organize your thoughts before putting them down on paper. This process involves breaking down complex ideas into simpler parts and arranging them in a logical manner. Doing so will not only help you explain the concept better but also make it easier for readers to follow along.
Lastly, always keep in mind that good explanations should be engaging and enjoyable to read. To achieve this, try incorporating storytelling elements or analogies into your writing. These techniques will help bring life to your words and make it easier for readers to understand what you're trying to say.
